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PAYMENTS & CANCELLATIONS
1. Terms of Service: Kosinski Yoga & Fitness Retreats lists what is included on each trip's rates page. Airfare, tips, travel insurance, and alcohol are not included, unless otherwise noted.
2. Reservation: To reserve your place on one of our trips, please make a full payment or submit a deposit. Your spot is secured only upon receipt of a deposit or full payment. Please note that full refunds are available only for cancellations made on or before June 1st.
3. Payment: All prices are per person (USD). All bookings include a deposit, which is subject to the cancellation terms detailed below. Reserve your spot by placing your deposit or paying in full. Final payments are due by July 1st to keep your spot secure. Refunds are available only according to the conditions described below. If you anticipate difficulty with the final payment deadline, please contact us at 916-284-1772 to discuss options. Payment can be made by credit card via the website. Venmo is also accepted if preferred.
4. Cancellation Policy & Deposits: We understand that unforeseen circumstances can arise. Our cancellation policy is designed to be as flexible as possible while also covering the non-recoverable costs associated with retreat planning and vendor commitments. By submitting a deposit or full payment, you acknowledge and agree to the cancellation policies detailed below. We strongly advise you to read them carefully.
By submitting payment, you expressly accept these terms and conditions.
Signing Up: You may choose to pay the deposit or pay in full. Final payment is due by July 1st. While we will send reminder emails/texts and follow up, Kosinski Yoga & Fitness Retreats reserves the right to release your spot if the final payment has not been received by this date. For sign-ups made after July 1st, the full amount of the retreat is due at the time of booking.
Cancellations:
Cancellations on or before June 1st: Your deposit or full payment is refundable, less a $100 administrative fee.
Cancellations between June 2nd and July 1st: Your deposit is non-refundable. However, you may transfer your spot to another participant at no additional cost. If you paid in full, the amount exceeding your initial deposit (or 50% of the total trip cost, if that is your policy) will be refunded.
Cancellations after July 1st (up to 31 days prior to program start date): All payments (deposit and full payment) are non-refundable. You may transfer your spot to another participant for a $250 transfer fee.
Cancellations within 30 Days Prior to the Program Start Date: All payments (deposit and full payment) are non-refundable. You may transfer your spot to another participant for a $500 transfer fee.
If you choose to leave the program early or at any point during the program dates, no refund will be provided.
If you transfer your spot, the new participant must agree to all Kosinski Yoga & Fitness Retreats terms and conditions. If you choose to transfer, you are responsible for finding another participant to take your spot.
All refunds take a maximum of 30 days to process.
Important: If full payment is not submitted by July 1st, and you do not cancel your registration or respond to our communication, Kosinski Yoga & Fitness Retreats reserves the right to retain all payments received.
There will be no refunds due to flight cancellations, acts of God, political unrest, bad weather, or other circumstances outside of Kosinski Yoga & Fitness Retreats' direct control.
5. Changes/Trip Cancellations by Kosinski Yoga & Fitness Retreats:
Significant Program Changes: In the unlikely event that Kosinski Yoga & Fitness Retreats must make significant changes to the retreat program (e.g., dates, location, core inclusions) due to unforeseen circumstances (such as natural disaster, serious illness of a lead instructor, civil unrest, or other force majeure events), participants who do not wish to attend based on these changes are required to utilize their mandatory travel insurance to make a claim for reimbursed expenses. We require travel insurance for exactly this reason, in addition to other medical and travel complications that can occur.
Cancellations or Postponements by Kosinski Yoga & Fitness Retreats: In the rare case of a cancellation or postponement by Kosinski Yoga & Fitness Retreats, we will offer a full refund or the option to transfer to another trip. Kosinski Yoga & Fitness Retreats is not responsible for any expenses or damages incurred as a result of trip cancellation or postponement, including preparation costs, airline tickets, travel documents, or other expenses. Kosinski Yoga & Fitness Retreats reserves the right to cancel any trip prior to departure in the event of insufficient bookings, in which case you will receive a full refund of any and all payments made to Kosinski Yoga & Fitness Retreats. Participants will not be entitled to claim any additional amounts or seek compensation for any injury, loss, expenses, or damage (whether direct or consequential), or for any loss of time or inconvenience resulting from such cancellation (including, but not limited to, visa, passport, and vaccination charges; departure, gear purchases, airport, and airline taxes).
INSURANCE & DOCUMENTS
6. Travel Insurance: Kosinski Yoga & Fitness Retreats requires that each trip member purchase individual travel insurance for their trip for both international and domestic retreats. If you fail to obtain travel insurance, Kosinski Yoga & Fitness Retreats cannot be held liable for any losses or damages incurred. We strongly suggest that you include “cancel for any reason” (CFAR) coverage with your policy. We recommend purchasing insurance within 1-2 weeks after making your first trip payment (e.g., flight or retreat reservation) to secure the best price and best coverage.
7. Travel Documents: It is the responsibility of each traveler to obtain all required travel documents, including visas and other travel documents, unless otherwise noted. Information regarding necessary documentation is provided per trip on our website, or you may contact us for more detailed information regarding your trip requirements.
ACKNOWLEDGEMENT
8. Acknowledgment of Risks – Assumption of Responsibility: Although Kosinski Yoga & Fitness Retreats has taken reasonable steps to ensure safety, we acknowledge that this activity involves inherent risks, including certain risks that cannot be eliminated without destroying the unique character of the experience. The same elements that contribute to the unique character of this activity can cause loss or damage to the Participant, including accidental injury, illness, or in extreme cases, permanent trauma, disability, as well as damage to or loss of property. The following describes some, but not all, of those risks.
Throughout the trip, participants are responsible for their own safety.
I (the trip participant) acknowledge and understand that Kosinski Yoga & Fitness Retreats trips include risks of injury. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury, or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing my participation, and participation is elected with full knowledge of these inherent risks.
I (the trip participant) assume and accept full responsibility for any injury, death, loss of personal property, or expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified, and as a result of my own negligence in participating in this activity.
WAIVER
9. Release and Waiver of Liability:
DECLARATION OF HEALTH. By accepting this Tour Participant Agreement, I (the trip participant) represent that I have no physical conditions or medical precautions that would adversely affect my ability to take part in the yoga program or other physical or cultural activities offered on Kosinski Yoga & Fitness Retreats trips. I fully understand that my participation in the yoga program or other activities could be injurious to my health, and I voluntarily assume all risks related to such activities.
PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the Kosinski Yoga & Fitness Retreats website, I hereby release and discharge my rights and claims for damages or liabilities that may arise as a result of participation on a Kosinski Yoga & Fitness Retreats trip, including but not limited to damages as a result of unexpected occurrences, including those arising from weather, local political situations, wildlife, or uncontrollable acts of God, including the risk of death. I release Kosinski Yoga & Fitness Retreats, including its owners, directors, employees, guides, yoga teachers, and partners, from liability for personal injury, illness, emotional damage, incurred travel expenses, or property damage I may incur as a result of participation on this trip.
For the benefit of everyone on your trip, Kosinski Yoga & Fitness Retreats reserves the right to accept or reject any participant at any time without liability. Should it determine, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it may, without any obligation to provide a refund or any other amount whatsoever, expel such participant from the trip. Kosinski Yoga & Fitness Retreats will bear no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant that is not included in the official trip itinerary.